The Opportunity

We are seeking a College Daily Organiser to join our school community.

A great ongoing part time opportunity exists for a College Daily Organiser to join our positive, supportive and close-knit school environment.

The College Daily Organiser assists in the day to day development, administration and management of coherent College personnel timetable that ensures the delivery of quality curriculum and education to our students. 

The College Daily Organiser is responsible for ensuring that all classes of absent teachers are covered with minimal impact on student learning. This includes short-term coverage by allocating ‘extras’ to existing staff and the engagement of casual relief teachers on a daily basis. It also includes accurate recording and monitoring of staff movements throughout the day and week to ensure appropriate time and attendance information is provided to payroll for processing. 

This position does not follow normal school hours, and it is expected that work will be conducted daily, outside of the college hours, before and after the school day. Time in lieu will be provided during school holidays to offset any additional hours worked. 

Why choose to work at St Anne's College:

• Be a part of a supportive school environment who values a culture of continued growth through an ongoing commitment to informed, current learning and teaching practises
• Receive 12 weeks paid school holidays annually
• For a suitable applicant, this position could be expanded to incorporate the College Timetabler position, increasing to a combined Full Time 1.0 FTE

You will:

• Monitor and record staff absences on a daily basis. This will include receiving early morning phone calls from staff each day. 

• Engage Casual Relief Teachers (CRTs) to cover staff absences. 

• Ensure short-term absences of staff are covered with the allocation of extras. 

• Inform teachers of extras to be taken each day and record and publish on SIMON. 

• Record and track cumulative totals of extras taken for each staff member.

• Record daily attendance of CRTs and staff absences for payroll processing purposes. 

• Collaborate with staff, school and executive leaders to ensure appropriate planning and forecasting of staff absences are appropriately covered. 

• Organise and prepare daily and termly rosters for supervision duties. 

• Have an intermediate understanding of the industrial award or agreement to ensure that adherence to applicable employment conditions are firstly met, and then maintained to appropriate efficiencies. 

• In conjunction with, or absence of the College Timetabler, ensure timely and appropriate adjustments to class room scheduling as needed from time to time.

All members of staff are expected to support the college’s Catholic ethos, traditions and practices, and apply these to their work at all times. 

St Anne's College Kialla

St Anne's College is more than just a Catholic school, we nurture our learners from Foundation to Year 12 in a collaborative and inclusive environment where students engage in learning that promotes a well-rounded education, social justice and community spirit 

At St Anne's College, students come together, engaging in learning that promotes a well-rounded education, social-justice and community spirit.

Helpful information can be found here;

Catholic Education Sandhurst Limited (CES Ltd)

CES Ltd is situated in Central and North Eastern Victoria, home to 52 Catholic schools educating 19,750 students in large regional centres and small vibrant townships. We are committed to working in partnership with schools, students and families, providing innovation and excellence in education; inspired by the Catholic story. We feature large regional centres of Bendigo, Wodonga, Wangaratta, Shepparton and Echuca, as well as many smaller vibrant communities where making people feel welcome is a speciality.

Diversity, Inclusion and Child Safety

CES Ltd embrace diversity and social inclusion and encourage people from diverse backgrounds to apply. We are committed to ensuring the safety, wellbeing, and inclusion of all children.

Please ensure your application includes a cover letter, resume and a document addressing the key selection criteria within the Position Description.

Applications close at 4pm on Monday March 31, 2025

If you are interested in learning more about Catholic Education Sandhurst Ltd or registering for future opportunities please visit our website here. For application assistance, please review our application guide here.

 Applicant Information Pack