<p>St Mary’s Primary School, serving the regional areas of Lancefield and Romsey and is governed under the authority of Melbourne Archdiocese Catholic Schools Limited (MACS).</p> <p>St Mary’s Primary School is seeking an experienced and highly organised Administratiion Officer to join our dynamic school community. The successful applicant will work as part of a team in managing the front office of our school. This is a vital role in ensuring the smooth day-to-day operation of the school, providing essential administrative support to the Principal and staff while maintaining a welcoming and professional front office environment.</p> <p>This job is advertised as a fixed-term contract position, however there is the possibility of the role becoming ongoing.</p> <p><strong>About the Role</strong></p> <p>The Administration Officer is the first point of contact for students, parents and visitors, playing a crucial role in communication and school operations.</p> <p><strong>Position Details</strong></p> <ul> <li>Full time position, possibility of part time&nbsp;</li> <li>Hours of work are 8.00 am to 4.06 pm.</li> <li>Experience with platforms such as nForma, PassTab, Operoo, iNewsletter, Synergetic and/or eSIS would be beneficial. but not essential</li> </ul> <p>&nbsp;</p> <p><strong>Core duties will include:</strong></p> <ul> <li>Upholding Child Safe Standards and ensuring compliance with policies.</li> <li>Maintain confidentiality and sensitivity in all aspects of the role.</li> <li>Managing reception duties, phone calls, and correspondence.</li> <li>Providing administrative support, including student records management and processing purchase orders.</li> <li>Assisting with financial tasks such as receipting, banking and credit card transactions..</li> <li>Organising bookings for excursions and events.</li> <li>Supporting enrolment processes and promotional activities.</li> <li>Proofreading and publishing the fortnightly school newsletter.</li> <li>Administering first aid and maintaining office and first aid supplies.</li> <li>Maintaining personnel records and payroll systems for staff</li> <li>Commitment to personal and team effectiveness&nbsp;</li> </ul> <p><strong>The successful candidate will have experience in office administration and possess the following skills and qualities:</strong></p> <ul> <li>Excellent people skills</li> <li>High attention to detail</li> <li>Highly organised with excellent time management</li> <li>Excellent communication skills</li> <li>High level of computer skills, including experience using an electronic diary management system and a good working knowledge of Word, Excel and Google suite&nbsp;applications is essential</li> <li>Prompt and Reliable</li> <li>First Aid certificate is preferred.</li> <li>Previous experience in a similar administrative role</li> <li>Discretion and confidentiality</li> <li>Capable of working independently as well as collaboratively within a team.</li> </ul> <p><strong>Culture and Benefits</strong></p> <ul> <li>We provide a work environment that nurtures on-going growth and development</li> <li>Religious formation to enhance Catholic Identity.</li> </ul> <p><strong>Special Requirements</strong></p> <ul> <li>St Mary’s promotes the safety, wellbeing and inclusion of all children: therefore the successful applicant must demonstrate an understanding of and commitment to providing a safe environment for children</li> <li>The successful applicant will be required to have or undergo both a Working with Children Check and a Police Check.</li> <li>Salary for this position is based on experience in accordance with the Victorian Catholic Education Multi-Enterprise Agreement (CEMEA) as varied from time to time.</li> </ul> <p>Application Procedure</p> <p>Applications are invited from suitably experienced persons for the full-time, fixed-term position of School Administration Officer to commence on Tuesday 22nd April 2025 or earlier. This is a fixed-term contract position with the possibility of ongoing.</p> <p>Please address your application to the Principal - Mrs Gabe Agius</p> <p>Please prepare a Cover Letter, along with your CV and include 3 referees.</p> <p>Applications close COB Monday 24th March 2025.</p> <p><strong>The school reserves the right to employ the successful candidate before the application window has closed.</strong></p>