Administrative Assistant – Parent Reception

Oran Park Anglican College is a vibrant learning community in one of the fastest growing areas of Southwest Sydney. Catering for nearly 1250 students Prep – Year 12 in modern purpose-built facilities the College has established its reputation as providing a respectful, joyous and collaborative learning environment with strong pastoral support. We value academic rigour, comprehensive and inclusive pastoral care, service-learning opportunities, thriving sporting programs and excellence in the creative and performing arts.

Position Summary
The Administrative Assistant – Parent Reception is the first point of contact for all visitors and families of the College and provides clerical support to the Administration team.

Reports to: HR and Parent Reception Coordinator

Status and Hours: Full time (Term Time), Permanent position.
Standard hours are Monday to Friday 8.00am – 4.00pm, although an understanding is required that the role will require greater hours than this, including attendance at full staff meetings held each term and other after hour events (with notice).

Full Time Equivalent (FTE): 1.0

Dress Code: An Oran Park Anglican College uniform is provided for this position.

Major Responsibilities

Major responsibilities include but are not limited to:

• Create a positive, friendly, enduring impression when greeting and assisting all visitors, contractors, parents and volunteers arriving at the College.
• Responding to all telephone enquiries in a friendly and helpful manner, re-direct enquiries and/or take appropriate follow-up action.
• Ensuring all visitors, contractors and service providers are accounted for whilst on the premises with appropriate name tags, Working with Children clearances and where necessary supporting documentation.
• Responsible for mail, including incoming email and packages and their distribution when required.
• Sign in/out students outside of normal start and finish times and oversee absence requests.
• Maintain up-to-date data for parent helpers, tutors, sports coaches including valid WWCC clearance and signed code of conduct.
• Receive and check deliveries.
• Preparation of college awards.
• Receipting of cash and credit card payments.
• Manage bus pass and private vehicle subsidy return applications.
• Attend College functions as required with notice.
• As part of the wider administration team, assist when necessary with administrative tasks.
• Working collaboratively, establishing rapport and maintaining effective working relationships with students, parents and staff of the College community.

Professional and Personal Attributes

The successful applicant will thrive in a dynamic school office environment, providing essential support across various administrative functions. The role requires strong organisational skills, attention to detail, and a commitment to maintaining a welcoming and professional atmosphere.

Essential Criteria:

• A committed Christian and active member of a church, demonstrating a personal faith and alignment with the College’s values.
• A clear understanding of, and ability to contribute to, the vision and mission of Oran Park Anglican College.
• A warm, welcoming, and friendly personality, with the ability to build positive relationships and maintain a high level of confidentiality.
• Strong computer literacy, including proficiency in Microsoft Office, numerical skills, and accurate keyboard and data entry capabilities.
• Excellent organisational and time management skills, with the ability to prioritise tasks, meet deadlines, and work efficiently under pressure.
• Exceptional attention to detail, ensuring accuracy in all administrative tasks.
• Ability to multitask and manage competing priorities in a fast-paced school environment.
• A proactive and adaptable approach, with the ability to work both independently and collaboratively as part of a team.

Desirable Criteria

• Previous work experience in an educational setting.
• Experience using school management systems, particularly Edumate.

Additional Information

Salary: Determined based on the successful applicant's qualifications and experience, in accordance with the Independent Schools NSW/ACT Standards Model (Support and Organisation Staff) Multi-Enterprise Agreement 2021 or future approved agreement.

Child Safety: Oran Park Anglican College is committed to child safety. All members of staff are required to comply with applicable child protection legislation and are responsible for ensuring that the College’s Child Safe policies, procedures and programs are at the forefront of all we do. As such, all members of staff are expected to satisfy child protection screening and adhere to the College’s Child Safe Policy and Code of Conduct.

WHS: Oran Park Anglican College acknowledges that the health, safety and wellbeing of people and the provision of a safe working and learning environment are central to the values of the College. All members of staff undertake annual WHS training. The successful applicant will be provided with their WHS responsibilities at the time of appointment.

Diversity and Inclusion: Oran Park Anglican College provides inclusive, culturally safe and child-friendly services for all students. The successful applicant will be required to comply with policy and training requirements.

Note: All positions evolve over time and as such, the position description should be viewed as a guide with the full expectation that other duties as required will be a natural part of the role. The role will continue to evolve in consultation with the Principal.

Vision
We strive to be a vibrant learning community that impacts every member for Jesus, through life-changing, caring, quality Christian education.

Mission
We do this by growing a strong and sustainable College community that nurtures Christ-shaped values of courage, curiosity, craftsmanship, collaboration and compassion.

The Application Process

Applicants are required to:

• Complete the “Application for employment – Non-Teaching” form (found under the Employment tab on our website).
• Provide a 1-2 page cover letter which details your experience and demonstrates your ability to meet the essential criteria for this position, including a statement of personal Christian faith.
• Curriculum Vitae of no more than 4 pages.

Please forward your application marked “Private and Confidential” to:

Mrs Naomi Wilkins
Principal
Oran Park Anglican College

Email: employment@opac.nsw.edu.au – one PDF document
Website: www.opac.nsw.edu.au

Applications close when the position is filled.