<p>The College’s Sporting Program provides our students with an opportunity to participate in meaningful sporting activities that do much to supplement the holistic educational experience St Patrick’s offers its young men. Involvement in the Sports Program enables our students to experience and strengthen their sense of Camaraderie, Competition, Teamwork, Good Sportsmanship and School Pride whilst also providing pathways for those seeking higher representative honours.</p><p>Reporting to the Director of Co-curricular, we have a fantastic opportunity for an experienced and energetic high-level administrator to support the Co-curricular Sporting Program.</p><p><strong>Permanent full-time - Commence Monday 25 November 2024 (or</strong><i><strong> by negotiation</strong></i><strong> at the commencement of Term 1 2025)</strong></p><p><strong>Monday to Friday 8:00 AM to 4:00 PM during School term only</strong></p><p>This role will suit someone who has strong administrative support experience, loves variety and enjoys working with a close-knit team of professionals who are excited by all things Sport!</p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Administrative Support - </strong>Scheduling meetings, managing communications, organising files, and maintaining records related to various programs; handling correspondence between stakeholders (teachers, students, parents) regarding events, programs, and activities.</li><li><strong>Event Coordination - </strong>Supporting the planning and execution of co-curricular events, such as training, fixtures, training, competitions, carnivals; coordinating logistics for events, including booking venues, arranging equipment, communicating schedules, and organising transportation.</li><li><strong>Budget Management Assistance - </strong>Assisting in preparing budgets and managing financial resources allocated for co-curricular activities; monitoring spending, processing payments, and maintaining records of financial transactions related to events and programs.</li><li><strong>Program Support - </strong>Helping to implement and manage student programs such as sports teams, arts and cultural clubs, debate teams, student leadership programs, and other extracurricular activities; ensuring that students have the necessary resources, materials, and information to participate effectively in these activities.</li><li><strong>Student Engagement - </strong>Promoting student involvement in co-curricular programs by assisting with communication efforts, including the creation of flyers, social media posts, newsletters, and announcements to encourage participation; serving as a point of contact for students who need assistance or guidance regarding their participation in co-curricular activities.</li><li><strong>Scheduling and Timetable Management - </strong>Assisting in the creation and maintenance of schedules for co-curricular activities to ensure there are no conflicts with academic responsibilities; coordinating with the faculty, coaches, and Managers-in-Charge (MIC’s) to organise timelines for various programs.</li><li><strong>Risk Management and Compliance - </strong>Ensuring that all co-curricular programs comply with the College’s policies, as well as any external regulatory requirements such as safety protocols or child protection guidelines; helping to manage risk by organising or coordinating appropriate supervision, consent forms, insurance, and emergency procedures for off-campus events, tours, excursions; assist with the recruitment and selection process for coaches; maintain and update coaching lists for Co-curricular (Primary &amp; Secondary School) ensuring compliance requirements are met prior to their engagement; coordinate the induction and training for coaches each season.</li><li><strong>Resource Management - </strong>Assisting in the procurement and management of resources such as sports equipment, arts materials, uniforms, and other supplies necessary for co-curricular programs; ensuring that equipment and materials are maintained and available for use when needed.</li><li><strong>Communication and Liaison - </strong>Acting as a liaison between the leadership team, staff, students, and external stakeholders (e.g., parents, event organisers, or external coaches); managing communication between the College and outside organisations when planning collaborative events, competitions, or community partnerships.</li><li><strong>Reporting and Documentation - </strong>Keeping detailed records of student participation in co-curricular activities, including attendance, performance, and any awards or achievements; assisting in the preparation of reports on the effectiveness and outcomes of co-curricular programs for leadership review.</li><li><strong>Data and Feedback Collection - </strong>Gathering feedback from students, parents, and faculty on co-curricular programs to assess satisfaction and areas for improvement; assisting in the collection and analysis of data to measure student engagement and the impact of co-curricular activities on overall student development.</li><li><strong>Professional Development Support - </strong>Assisting in organising training or development workshops for staff involved in co-curricular programs, such as coaches and MIC’s; supporting leadership in ensuring staff are equipped to provide high-quality extracurricular opportunities to students.</li><li><strong>Recognition and Awards - </strong>Helping to organise recognition ceremonies, awards events, or other initiatives that celebrate student achievements in co-curricular activities.</li><li><strong>Promotion of Co-curricular Programs - </strong>Assisting in the promotion of co-curricular programs through various channels, such as the College’s website, social media, or community newsletters; assisting to highlight the benefits and success stories of students who participate in these programs to increase engagement.</li></ul><p>To be successful in this role you will be able to demonstrate you satisfy all of the following essential selection criteria:</p><p><strong>Essential Criteria</strong></p><ul><li>Commitment to the Catholic ethos of a School in the Edmund Rice tradition.</li><li>Demonstrated understanding of appropriate behaviours and professional boundaries that reflect child safeguarding values in practice.</li><li>Proven experience (ideally 2&#43; years) in providing high level administrative support, preferably within a school environment.</li><li>Excellent computer literacy with Microsoft Office suite of products, with an ability to learn and embrace new technology solutions.</li><li>Excellent interpersonal skills, strong verbal and written communication skills and a capacity to build and maintain effective relationships with a range of internal and external stakeholders.</li><li>Ability to balance and resolve conflicting priorities and work to deadlines, using a flexible and resourceful approach to effectively multi-task.</li><li>Highly organised, proactive, flexible work approach, solutions focused and committed to providing excellent customer service.</li><li>Proven commitment to actively work as part of a high performing team with the flexibility to work outside of core business hours to support School events (e.g. Presentation Nights or weekend fixtures where required or requested)</li></ul><p>The successful applicant will also have a warm and welcoming disposition, excellent interpersonal and communication skills, and a demonstrated ability for self-directed work, flexibility, proactivity and an exceptional attention to detail.</p><p><strong>How to apply</strong></p><p>To express your interest in joining our highly motivated professional staff, apply via the online &#39;Career Application&#39; available on our website <a href="https://aus01.safelinks.protection.outlook.com/?url&#61;https%3A%2F%2Fwww.spc.nsw.edu.au%2Fworking-spc%2F&amp;data&#61;05%7C01%7Ckaryn.corcoran%40spc.nsw.edu.au%7C8e731ac0f3324202c22108db1607f01c%7C878993c0d0614c9c8abc094551833516%7C0%7C0%7C638127995565158982%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata&#61;KEM7Xul9C5kYNYbzXp994P8G89W3IkYYaKv1g78UWSs%3D&amp;reserved&#61;0" rel="nofollow">Working at SPC | St Patrick&#39;s College Strathfield</a></p><p>Your application should consist of:</p><p><strong>1.Cover letter</strong> (maximum two pages) that highlights your claim for the role and demonstrates your suitability.</p><p><strong>2.Current CV</strong> (maximum five pages) outlining your qualifications, experience and skills together with the contact information for two (2) referees (preferably from your current / most recent employer).</p><p>All applications should be addressed to The Principal (MS Word and PDF attachments are preferred).</p><p>A commitment to the Catholic ethos of a school in the Edmund Rice tradition and a valid Working with Children Check (WWCC) clearance are essential conditions of employment.</p><p>Evidence of a valid WWCC clearance will be required prior to employment.</p><p>St Patrick’s College is a child safe and child-centred organisation, committed to the protection of children and has zero-tolerance of any abuse of children. It is our commitment to ensure that each and every child and young person under our care are kept safe and free from all forms of harm and abuse.</p><p><strong>Applications close 4:00PM Friday 1 November 2024.</strong></p><p>Please contact the Human Resources Adviser on 02 8705 9251 should you wish to have a confidential discussion regarding your interest in this opportunity.</p><p>The appointment of the successful applicant will be subject to satisfactory employment screening for child-related employment.</p><p><i>St Patrick’s College is an equal opportunity employer. All recruitment and selection decisions are based solely on merit and we welcome applications from all suitably qualified persons. </i></p><p><i>We are committed to reconciliation and encourage applications from Aboriginal and Torres Strait Islander people.</i></p>