Office Manager - St Francis of Assisi Primary, Calwell ACT

St Francis of Assisi Primary (Calwell)

Calwell, ACT 


Admin / SSO / Non-Teaching

Contract Type: Permanent/Ongoing Position Part Time

Applications Close: 20 June 2024


Work at St Francis of Assisi Primary School with modern 21st century learning spaces, we are embracing the value of current Literacy and Numeracy pedagogies. Our latest initiative, STEM Challenges, showcases our vision to be a place of learning excellence. Along with this and our Franciscan Spirituality, we are a community that thrives on peace and sustainability.

<p><strong>Location</strong>: Calwell, ACT<br><strong>Employment Type</strong>: Permanent&nbsp;<br><strong>Employment Status</strong>: Part-time&nbsp;<br><strong>Salary</strong>: $89,335 plus superannuation (pro-rata for part-time appointment)<br><strong>Start date</strong>: Term 3, 2024&nbsp;<br><strong>Closing Date</strong>: 11.55pm Thursday 20 June</p><p><strong>About Us</strong></p><p>Catholic Education, Archdiocese of Canberra and Goulburn (CECG) plays an integral role in education in the ACT and NSW, operating 56 Catholic Systemic Schools and nine Early Learning Centres.</p><p>CECG is committed to workforce diversity and creating inclusive workplaces. We welcome applications from suitable candidates from all diversity groups to support our system of schools and early learning centres in delivering quality education outcomes for the students in our care.</p><p><strong>About the School</strong></p><p>Work at St Francis of Assisi Primary School with modern 21st century learning spaces, we are embracing the value of current Literacy and Numeracy pedagogies. Our latest initiative, STEM Challenges, showcases our vision to be a place of learning excellence. Along with this and our Franciscan Spirituality, we are a community that thrives on peace and sustainability.</p><p><strong>About the Role</strong></p><p>The Office Manager position is a vital support role within the school and its community. The Office Manager is primarily responsible for the reception of visitors to the school, phone reception duties, enrolments, and supporting the school's administrative responsibilities.&nbsp;This role is currently 57 hours per fortnight across 4 days per week and the days/hours are negotiable depending on the successful applicant.&nbsp;</p><p><strong>Benefits and Opportunities</strong></p><ul><li>A positive and collaborative workplace culture</li><li>24 weeks of paid parental leave (maternity/adoption)</li><li>Up to 14 weeks of paid parental leave (paternity/non-initial primary carer leave)</li><li>Support for professional development and study opportunities</li></ul><p><strong>Key Responsibilities</strong></p><ul><li>Always maintain a high level of confidentiality</li><li>Answer the telephone and distribute messages at the appropriate time</li><li>Care for and comfort of sick or distressed students and administer and record first aid where required</li><li>Administer and record medication for students as per medical plans or parent permissions</li><li>Maintain a medical room and first aid stocks as required, ensuring medication is stored safely</li><li>Collect and distribute the school mail</li><li>Attend to and welcome visitors to the school</li><li>Attend to the Principal’s correspondence as required</li><li>Prepare and distribute notes as required</li><li>Update the website in collaboration with the Principal, Assistant Principal and ICT Coordinators</li><li>Prepare enrolment packs, correspondence and arrange interviews for new enrolments</li><li>Attend opening evenings twice a year</li><li>Collate parent information pack for Kindergarten Orientation Day</li><li>Attend to any other administrative matters as directed by the Principal or Assistant Principal</li><li>Prepare, distribute and monitor the return of various school permission forms</li><li>Monitor and distribute school electronic mail</li><li>Maintenance of student and administration files</li><li>Extraction and designing of specialist reports (e.g., REC, Sports Coordinator) from data</li><li>Attend meetings as required</li><li>Assist the School Community Council</li><li>Applying inventory and purchasing control procedures for the front office</li><li>Implementing enrolment processes and maintenance of student database</li><li>Coordinating school functions and events</li><li>Assisting with the induction of new staff including casual teachers</li><li>Training, professional development and technical support</li></ul><p><strong>Qualifications</strong></p><ul><li>Completed first Aid certificate (preferable)</li><li>ACT Working with Vulnerable People (WWVP) registration&nbsp;</li></ul><p><strong>Essential Criteria</strong></p><ol><li>Proven professional experience and working knowledge with computer software packages including Microsoft Office Suite (Word, Excel, Access, PowerPoint) and school programs and databases such as Compass.</li><li>The willingness and ability to learn new systems.</li><li>Excellent time management skills, attention to detail and good communication and interpersonal skills with a courteous and cooperative approach.</li><li>The willingness to attend professional development and meetings as required and contribute to staff and community events.</li><li>An ability to maintain strict confidentiality and work individually or collegially as part of a dynamic front-office team.</li><li>An ability to work with students and their families and to provide First Aid.</li><li>Additionally, to be successful in this role you will hold a Working with Vulnerable People card and either have, or be prepared to obtain, Apply First Aid qualification.</li></ol><p><i>Please refer to the position description for an in-depth detail regarding the position duties, criteria and skill set required.</i></p><p><strong>Other Eligibility Criteria</strong></p><ul><li>You must be an Australian Citizen or Permanent Resident to be eligible to apply for this position.&nbsp;<br>Appointment is subject to satisfactory employment screening for child-related employment in accordance with CECG policy.</li></ul><p><strong>Application Process</strong></p><p>Applications are invited from interested candidates able to demonstrate a commitment to the vision of Catholic Education.</p><p>Applicants are required to submit a cover letter and current resume including a statement of suitability against the skills, attributes and experience as outlined in the position description.</p><p>This position involves working with children. The appointment of successful applicants will be subject to satisfactory employment screening for child related employment in accordance with CE policy.</p><p>For further information about the School, please visit our school website <a href="http://www.stfa.act.edu.au/">here</a>. Information about Catholic Education Archdiocese of Canberra &amp; Goulburn can be accessed <a href="https://cg.catholic.edu.au/">here</a>.</p><p><strong>Position specific queries:</strong> Please contact Annie McArthur on 02 6292 4500 or via email <a href="mailto:annie.mcarthur@cg.catholic.edu.au">annie.mcarthur@cg.catholic.edu.au</a>&nbsp;</p><p><strong>Application queries</strong>: Please contact the Recruitment Team on&nbsp;02 6218 0007 or via email <a href="mailto:recruitment@cg.catholic.edu.au">recruitment@cg.catholic.edu.au</a>&nbsp;</p><p>#S-DNI</p><p><br><br>&nbsp;</p><p>&nbsp;<a href="https://careers.cg.catholic.edu.au/cw/en/PositionDescriptionDocument/503282/office-manager-st-francis-of-assisi-primary-calwell-act">Applicant Information Pack</a></p>