Seeking Experienced Bursar or Administrative Officer: Opportunity for Advancement through Bursar Training (Full-time or 0.8FTE)

St Margaret Mary's School - Spotswood (see more jobs from this school)



Contract Type: Permanent/Ongoing Position Full Time

Applications Close: 23 April 2024

As our current Bursar transitions into retirement, we seek an experienced individual to start during Term 2. A School Bursar experienced in ICON, eSIS & school admin. duties is preferred. For the right candidate, we offer the opportunity for an experienced school admin. officer to undergo training & eventually step into the Bursar role. Wages will grow and reflect experience & skill acquisition.

<p><b>Attributes &amp; Competencies: </b></p><p>The Bursar is expected to exhibit the following qualities and competencies: </p><p>• A firm belief in, and commitment to, the Mission and Vision and Core values of the School and an ability to articulate and promote these. </p><p>• A lively, multiskilled and practical team person. </p><p>• Demonstrate sound communication, planning, administration and finance skills. </p><p>• Highly developed computer skills with experience in relevant software including Microsoft Office, , ICON, Seesaw &amp; Operoo </p><p>• Exhibit ongoing professional growth on a personal level and for the benefits of the School community, including participation in different Professional Learning activities that the School offers. </p><p>• Demonstrate an understanding of key priorities of the legal requirements surrounding child safety. </p><p><b>The role is significant in the administration of the School. The following are important: </b></p><p>• That because of the nature of the role, confidentiality in all matters is seen as highly significant. </p><p><b>Key Selection Criteria </b></p><p>• previous experience in school administration. </p><p>• well-developed organising, planning and coordination skills including the ability to prioritise tasks and to handle multiple demands effectively and efficiently. </p><p>• high proficiency in Microsoft Office including: Word, Excel and PowerPoint </p><p>• sound knowledge of general IT systems and applications including spreadsheets and databases </p><p>• competent in Intranet and Internet </p><p>• high attention to detail and the ability to multitask; </p><p>• demonstrated ability to maintain confidentiality of sensitive confidential information </p><p>• a commitment to the ethos, values and mission of Catholic education. </p><p><b>Excellent communication skills including: </b></p><p>• the capacity to communicate effectively at all levels with Melbourne Archdiocese Catholic School (MACS) staff, teachers, principals, parish priests, schools and government departments </p><p>• demonstrated ability to work as part of a team </p><p>• excellent telephone manner </p><p><b>Specific Duties</b>: </p><p>Provide courteous and efficient customer service and assisting in the administration of St Margaret Mary’s (School) by providing office and clerical support. </p><p><b>Reception duties: </b></p><p>• Welcome and providing information to the parents and students. </p><p>• Liaise with students, staff and parents and the community in a calm and professional manner. </p><p>• Build and maintain positive relationships with staff, parents and students. </p><p>• Answer the phone in a friendly and polite manner and assist callers with their queries. </p><p>• Convey any student concerns to relevant staff: Principal, Deputy Principal, Learning Diversity Leader, Student Wellbeing Leader.</p><p>• To receive and distribute internal and external mail and responsible for preparing outgoing mail. </p><p>• To maintain stationery supplies and arrange orders as required. </p><p>• All contractors, visitors are required to produce and hold a current Working with Children Check when entering the school. The Bursar or Administration Officer is required to check visitors’ WWCC and to maintain and update the WWCC register. </p><p>• Other duties as requested by Principal and Deputy Principals. </p><p><b>Event Support: </b></p><p>• Assist in the preparation of staff gatherings, open mornings, assemblies, functions and other occasions of the School. </p><p><b>Administration Duties: </b></p><p>• Responsibility for the efficient clerical and/or financial administration of the school; </p><p>• Providing administrative support to management personnel, including arranging appointments, diary and calendar management and preparing both confidential and general correspondence; </p><p>• Liaising with, and managing enquiries from students, parents, employees and the general public. </p><p>• Liaising with, and managing enquiries from parents, carers, members of the community in relation to school enrollments. A process we have outsourced support through Enquiry tracker. </p><p>• Applying inventory and purchasing control procedures; maintaining personnel records; </p><p>• Providing designated high level support to senior school leadership, including initiating complex or confidential reports, documents and correspondence; </p><p>• Maintaining personnel records </p><p>• To work with the following information systems, Operoo, Seesaw, Synergetic and ICON. </p><p>• Operate and maintain the register and processes for student attendance and roll- marking using Synergetic and Informer, ensuring absences are recorded and communicated. </p><p>• Coordinating &amp; managing the filing and maintaining archival processes, data and records. </p><p>• Work in conjunction with the Principal to prepare parent communications, and to provide technical support and data as requested. </p><p><b>Finance Duties: </b></p><p>• maintain staff attendance records to facilitate accurate data sharing with MACS personnel to facilitate correct payment of staff. </p><p>• support staff in salary assessments and other processes that support the accurate adherence to current Award conditions </p><p>• communicate and support “Edstart” in their collection of SMM school fees </p><p>• entering and retrieving financial data and preparing financial and management reports for review and authorisation. </p><p><b>Contribute, collaborate as part of SMM First Aid team: </b></p><p>• The incumbent will be qualified as a Level 2 First Aid or prepared to be trained to that level.</p><p> </p><p>Alongside administrative officer and leadership team, the Bursar will at times:</p><p> • attend to and monitor students who require first aid. </p><p>• ensure all sickbay notifications have been sent to parents/carers </p><p>• monitor medications required to be taken by students. </p><p>• contact Parents/Guardian to collect students if they have been deemed to be sent home or require further medical attention. </p><p>• update Anaphylaxis lists and documentation. </p><p>• order and maintain First Aid supplies. </p><p>• ensure sick bay is clean &amp; tidy. </p><p><b>Final Statement </b></p><p>The purpose of the position description is to provide an overview of the major tasks and responsibilities of the position. It is not intended to represent the entirety of the position. The incumbent may be requested to perform other tasks, not specifically stated. The position description may be modified in consultation with the incumbent from time to time, depending on the operational needs and requirements of the School. </p><p><br /></p><p> </p><p> </p><p> </p><p> </p><p> </p>