<p>Kolbe Catholic College is seeking a dedicated individual for the role of Administrative Assistant to the Deputy Principal (Staff). As a crucial member of our team, you will provide essential service support and assistance while adhering to the college's policies and procedures, ensuring a high level of confidentiality. This role requires initiative, resourcefulness, and the ability to make decisions in alignment with the Deputy Principal (Staff)'s specific wishes.</p> <p><b>Child Safety Commitment:</b></p> <p>At Kolbe Catholic College, we prioritize the safety and wellbeing of our students. Every staff member has a responsibility to create a child-safe environment, adhere to child-safe policies and codes of conduct, and actively contribute to student wellbeing through pastoral care and positive learning environments.</p> <p><b>Responsibilities and Specific Duties:</b></p> <ul> <li>Provide administrative support to the Deputy Principal (Staff).</li> <li>Manage and maintain the Deputy Principal (Staff)'s diary/calendar with discretion for optimal operation.</li> <li>Prioritise issues requiring immediate attention.</li> <li>Prepare paperwork for appointments, meetings, and files for various stakeholders.</li> <li>Assist in correspondence preparation and manage documents for distribution.</li> <li>Conduct necessary research for the Deputy Principal (Staff).</li> <li>Develop presentations and printed material as required.</li> <li>Coordinate approval of staff professional development, bookings, and related processes.</li> <li>Support Human Resources processes, including recruitment, onboarding, and offboarding.</li> <li>Oversee staff return-to-work processes and compliance tasks.</li> <li>Monitor attendance at training sessions and maintain up-to-date records.</li> <li>Coordinate delivery of training with external providers, if necessary.</li> <li>Demonstrate initiative and innovation in improving office systems.</li> <li>Attend out-of-hours functions, meetings, and ceremonies as required.</li> </ul> <p><b>Other Duties:</b></p> <ul> <li>Reception and Student Services cover during absences.</li> <li>Other administrative duties as required and negotiated with the Principal, Deputy Principal(s), Business Manager.</li> <li>Attend non-teaching staff and team meetings as required.</li> </ul> <p><b>Position Classification:</b></p> <ul> <li>Education Support Officer - Category C, Level 2</li> </ul> <p><b>Key Criteria:</b></p> <ul> <li>Current National Criminal Records Check and Working with Children Check Card.</li> <li>Current Level 2 First Aid Certificate (desirable).</li> <li>Effective planning and organizational skills with the ability to manage multiple deadlines.</li> <li>Excellent interpersonal and communication skills.</li> <li>Professional telephone and customer service etiquette.</li> <li>High level of literacy, numeracy, and information technology skills.</li> <li>Ability to work independently and within a team environment.</li> <li>Maintain the highest levels of confidentiality.</li> <li>Commitment to the value and ethos of Catholic education.</li> <li>Generosity of spirit, optimism, adaptability, and enthusiasm.</li> </ul> <p>Application Process:</p> <p>Submit your cover letter and resume by the closing date of <b>5pm on Monday Dec 11.</b></p> <p>For more information about Kolbe Catholic College, visit our website at www.kolbecc.catholic.edu.au</p> <p><b> </b></p> <p></p>